Hi Emma, et al,
I’ve had further discussion with Mike about this (providing context for the three different “states”) and I think this might not be strictly necessary. Essentially, we currently change, the item status, item
type, and temporary location of items needed for reserve (and in the process of being retrieved) via an API, which puts them in a state that prevents them from being loaned. As long as we have some means of blocking a loan, we don’t strictly need a different
availability status.
This does, however, raise an issue of whether there might be “needed for” states where an item is technically “available” in the sense of being on the shelves, but because it is in the process of being retrieved
for a specific purpose (needed for reserve, to fulfill a paging request, etc.) that we would want to alter the “availability” state of the item. In other words, would we want the discovery layer to tell patrons an item is “available” in the stacks if, when
they get the item and try to check it out, the actual answer is that it isn’t “available” to them? This might suggest some more general availability state such as “being retrieved” or even “in process.”
What do others think about this? I’m on the fence, myself, but wanted to raise the question.
Best,
David
- - -
David W. Bottorff
Head of Collection Management and Circulation
The University of Chicago Library
From: folio-ra@ole-lists.openlibraryfoundation.org [mailto:folio-ra@ole-lists.openlibraryfoundation.org]
On Behalf Of Mike Paxton
Sent: Thursday, August 02, 2018 12:00 PM
To: folio-ra@ole-lists.openlibraryfoundation.org
Subject: RE: Changing item availability
Hi Emma,
Another Intervention-based availability change we would need is “Available -> Flagged for Reserves.” This would prevent items that have been requested for Reserves from being checked out by patrons (if a patron takes the item from the shelf
before staff retrieve it).
We would want to be able to apply this status via API or manually in FOLIO.
Thanks,
Mike
Mike Paxton
Document Delivery Services Librarian
University of Chicago
mpaxton@uchicago.edu | 773-702-6837
Pronouns: they / them / he / him
From:
folio-ra@ole-lists.openlibraryfoundation.org <folio-ra@ole-lists.openlibraryfoundation.org>
On Behalf Of Emma Boettcher
Sent: Thursday, August 2, 2018 11:51 AM
To: folio-ra@ole-lists.openlibraryfoundation.org
Subject: Changing item availability
Hello all,
For those that weren’t at the meeting today, Andrea suggested that I send out
slides & questions about changing an item’s Availability.
In the meeting, we discussed the changes to an item’s availability that stem from human intervention, as opposed to from a check in, check out, or time passing. (I’ve included examples on the third slide.)
The last slide maps the different changes to availability through human intervention that we’ve previously discussed (the arrows indicate the transition from one state to another), and today we discussed what we’d need to add to that diagram.
I’ve included some notes on the slide.
If you weren’t able to be there today (or even if you were), I’d like to know if there are other cases where you need to change an item’s Availability (excluding through check out, check in, or time passing). I’ll check in at the beginning
of the next RA meeting to see if anyone has any more examples, but I’d also appreciate them as replies to this email, so that we don’t have to dwell too long on this at the next meeting.
Please let me know if I can answer any questions, and thanks as always for your time.
Best,
Emma
Emma Boettcher
User Experience Resident Librarian
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